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Event Studio

One place to run an event, from the first pitch to the show. Pitches is the first module. Each one after it smooths another step, and they all work together inside a project, behind one sign-in.

One sign-in, every module
Event Studio Concept · sample

Switch module

PitchesYou are here
Site mapsExploring
Run of showExploring
InsightsExploring
CRMExploring
DiscussionsExploring
GuidesExploring
Your ideaTell us

Switching modules is the grid button at the top left, the same one the admin already has. A new module is one more tile, so nothing else in the app has to move.

The modules

AI

Inside every module: drafts proposals, summarizes responses and suggests lineups.

exploring

Guides

Step-by-step help and training in each client’s own brand.

exploring

Discussions

A shared space for a team’s ideas, questions and decisions.

exploring

CRM

Clients, contacts and deals in one place, linked to every proposal.

exploring

Insights

What clients open, pick and pass on, and how each event went.

exploring

Run of show

The day-of plan, with vendors and contacts attached.

exploring

Site maps

Pull in a map of the venue and draw stages, power, gates and vendors on it.

exploring

Pitches

Proposals clients open with one link and answer from their phone.

in build
Shared foundation: sign-in, each client’s data and brand kits

Like a cairn, each module rests on the one below. Pitches goes first, and everything after it reuses the same sign-in, client data and branding.

Built around projects

Everything in Event Studio lives inside a project. A client has projects, a project like a tour has stops, and each module is a tab inside it. One side is what you’re working on, the other is the tool you use for it.

YETIclient · sample
Project and stops
Pitches
Site maps
Run of show
Insights
Summer Tour 2027Project · 3 stops
Won
1 of 3 drawn
1 of 3 drafted
14 opens
Copper Mountain, COStop
Picked
Drawn
Draft
Later
Asheville, NCStop
Picked
Drawing
Not started
Later
Bend, ORStop
Picked
Not started
Not started
Later
Fall SeriesProject · 4 stops
Proposal out
After the win
After the win
Later
A won pitch starts the projectThe picked artists, dates and venues become the project and its stops.
Each stop starts filled inIts site map and run of show open with the venue, date and lineup already there, so nothing is retyped.
Zoom out for the relationshipInsights and CRM read across every project, so a client’s whole history with you builds itself.

Sample data to show the idea. Which stops and projects exist, and how they’re named, is still open.

Sketches of what the modules could hold
Site mapsample venue
Cedar Bend Fairgrounds
SelectSymbolShapeLineTextRulerPhoto
Cedar River County Road 9 Parking · 180 Barn General admission · 2,400 VIP deck · 150 Food and drink · 5 vendors Side stage rotated 14° Main stage60 × 40 ft −6° Merch tents · 20° Restrooms · 12 G Gen · 100 kW Cable runs · 420 ft Light tower First aid Water A BLoad-in · Gate B · 2 to 6 PM N 0100200 ft
2,400Capacity
3.4 acSite area
180 kWPower, 3 drops
420 ftCable runs
12Restrooms
2Gates, 180 parking
Main stage
Rotation
−6°
Size
60 × 40 ft
Power
40 kW · Distro A
Layer
Stages

Map theme

Layers

Stages2
Power7
Gates2
Vendors5
Safety2
SymbolsStageTentPowerLightBarrierRestroomWaterFirst aidRotate any symbol
Search a venue, pull in its map, then style it in your brand and draw on it: stages, power, gates, vendors and safety. Symbols rotate, and the summary adds itself up. A sketch only, nothing here works yet. Try the themes.
Run of showsample event · load in to load out
  1. Load inThu · 8 hDone
  2. BuildThu to Fri · 26 hNow
  3. EventSat · 11 hNext
  4. Tear-downSat night · 7 hLater
  5. Load outSun · 8 hLater
Thu Fri Sat Sun 12a 6a 12p 6p 12a 6a 12p 6p 12a 6a 12p 6p 12a 6a 12p 6p Trucks and docks Stage and rigging Power and sound Vendors Security and safety Artists Load in · 6 trucks Load out · 6 trucks Rig stage, roof and lights Strike stage Power drops A to C Sound, AV Sound check Kill power Vendor setup Open Out Overnight watch Gates Sweep Arrive Opener and headliner Curfew 9:15 PM Now · Fri 11a

Swipe the timeline sideways to see Thursday to Sunday.

4 daysOn site, Thu to Sun
42Crew across 6 teams
6Trucks in and out
180 kWPower, from the site map
5Vendors
9:15 PMCurfew

Show day, Saturdaytimes sample

  1. Sound checkStage
  2. Vendors openVendors
  3. DoorsSecurity
  4. Opener
  5. Headliner
  6. CurfewSound off
  7. Tear-down startsCrew

Needs a look

Two trucks are booked at Gate B at 8 AM Sunday.
Sound check overlaps vendor setup near Gate A.

Carried over from the site map

Trucks use Gate B, 2 to 6 PM.
Power drops A to C, 180 kW.
Food and drink, 5 vendors.
Plan the whole event, from load in to load out, with every team on one timeline. It picks up the venue, gates and power from the site map, and flags clashes before they happen. A sketch only, nothing here works yet.
Insightslast 30 days
Opened
14
Started picks
10
Sent picks
8
4 hrsto first open
3×most opens
82%picks made
What clients open, pick and pass on, across every proposal.
Pipelinesample deals

Talking

Northwind BrewingBlock party · 1 stop

Proposal out

YETISummer Tour 2027
Alpine Credit Union4 stops

Booked

Lakeshore MusicWeekend · 1 stop
Summit OutfittersFall Series
Clients, contacts and deals, linked to the proposals behind them.

Rough sketches with sample data, to show the direction. None of these exist yet.

How Event Studio could grow
  1. Now

    Build the first module

    Pitches is being built, with Field Athletic Management as its first client. See the roadmap.

    • Pitches
  2. Next

    Plan the event

    Once Pitches is live, follow a won pitch into the event: map the venue and plan the day.

    • Site maps
    • Run of show
  3. Later

    Learn and keep the relationship

    Measure what clients do, bring clients and deals into one place, and give teams a shared space to talk ideas through.

    • Insights
    • CRM
    • Discussions
  4. Further out

    Help everyone along

    Guides for each client’s team, and assistants that take on the busywork.

    • Guides
    • AI

These are ideas we’re testing, not promises. The order and timing will change as we learn from clients, and only Pitches is being built today.